Holiday Week Attendance Trackers

Easily Track Family Plans for Stress-Free Staffing and PTO Planning

Nov 11, 2024

Holiday weeks are some of the trickiest to staff. Families travel, schedules shift, and attendance is rarely predictable. These attendance trackers give you a simple way to gather accurate information from families ahead of time so you’re not guessing (or overstaffing) during a short week.

Have teachers fill in each child’s name, post the sheet outside the classroom, and let families mark their plans. Once you have a full picture of who will and won’t be attending, you can build a staffing plan that reflects the real numbers, support PTO requests, and avoid having extra staff on the schedule when they aren’t needed.

A little planning on the front end can save you from a lot of scrambling later, allow you to approve more PTO, and make holiday weeks far more manageable for everyone.

Introducing the Holiday Week Attendance Prep Printable

Because centers have so many different closure days over the holidays, I included a few options for these attendance trackers. Be sure to find the one that fits your closure dates OR use the blank one to fill in and match your centers closures!

The Holiday Attendance Prep Sheets is designed to make holiday scheduling seamless and efficient:

Print the Template for Each Classroom – Print a separate sheet for each classroom. Double check that you print the one with your correct closure dates, or the blank one. You may need to print 2 sheets depending on how large your classroom sizes are!
Add Child Names – Each sheet includes a designated space to enter child names down the side. This is an easy activity for teachers to complete during nap time.
Post the Sheets Outside Each Classroom – Hang the attendance sheets where parents can easily see them, right outside each classroom door.
Gather Attendance Plans – Ask parents to indicate the days their child will be attending, and which days they will not be attending.

This clear, straightforward approach gives you a reliable snapshot of attendance for the holiday week, making it easier to finalize staffing, accommodate more PTO requests, and ensure smooth operations.